Updated August 21, 2025

Introduction

This Privacy Policy is provided by BioCentury (“BioCentury,” “we, or “us”) in connection with the personal information you provide to us, whether on our website or when you use our Services. Our services may include your registering for, attending, or participating as a sponsor or presenter at conferences and events that we organize, as well as products and services we may make available through third parties. Please review this Privacy Policy carefully to understand our policies and practices regarding your information. By using our website and our Services, you acknowledge this Privacy Policy.

Updates to this Policy

We may update this Privacy Policy based upon evolving laws, regulations and industry standards, or as we make changes to how we process your personal information. We will indicate when this Privacy policy was last updated at the top of this document.

Third Party Links

Our services may contain hyperlinks to other unaffiliated services that may have information policies and practices different from ours. We have no control over those third-party services, are not responsible for their privacy policies, practices, or content, and this Privacy Policy does not apply to them.

From time to time BioCentury may publish notices about events conducted by third parties. In addition, third-party advertisers may engage BioCentury to offer the advertisers’ products and services to our customers and prospective customers. We cannot make any representations about the practices, policies, publications or services of these advertisers or other third parties, and your use of such parties’ offers is your own responsibility and are not covered by this Privacy Policy.

Children’s Information

We do not knowingly collect personal information from anyone under the age of 13 without parental consent. If a parent or guardian becomes aware that his or her child has provided us with information, they should contact us.

What Information Do We Collect?

We may collect, store, or otherwise process different kinds of information depending on who we interact with you. The personal information we collect about you may include your name, address, electronic mail address, and telephone number (“Personal Information”).

Account Information. When you purchase a BioCentury product or service, or purchase any other products or services from our partners, you may need to give personal information necessary to establish your account and for us to provide the product or service, and to authorize us to obtain information from various credit services in order to collect your payment.

For example, you may need to provide the following information to us:

• Name
• Title
• Employer
• Mailing address
• Email address
• Business phone number(s)
• Social media usernames
• Account password (which is not visible to us and is stored in an encrypted format)
• Payment information such as your billing address, account password, and credit card information.
  
  

We do not retain credit card information beyond the time needed to complete the transaction for which you have given it to us. Note: Some of the credit services we use to collect payments on our behalf have their own privacy policies, which may allow them to use your personal information to send their marketing communications to you. Please read "What Information Do We Disclose to Outside Parties?" (below) before proceeding with any activity that uses such a credit service.

Service Profile Information. Some of BioCentury’s products or services may provide you the option of customizing your use of the products and services. If you choose to take advantage of these features, it may be necessary to provide additional information in order for the product or service to provide the content or services according to your preferences. These preferences will not be shared with third parties.

Email Information. If you choose to correspond further with us through email, we may retain the content of your email messages together with your email address and our responses.

When you use our website, we may automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device using cookies and similar technologies. Additionally, as you browse and use our website, we may collect information about the individual web pages or Site that you view, what website or search terms referred you to the website or mobile application, and information about how you interact with our website.

We use cookies (small, often encrypted, text files that are stored on your computer or mobile device) and similar technologies (“Cookies”) to provide you with certain functions on our website and help collect data. For additional information specific to Cookies, please review BioCentury’s Cookie Policy.

Broadly speaking, we use personal information for purposes of administering our business activities, providing customer service and making our products and services available to our customers and prospective customers. Our uses of personal information may include the following:

• To enable us to process, validate, verify and deliver content, conferences and other products or services that you have ordered.
• To allow us or you to personalize the content that you obtain from our Products and Services based on your personal characteristics or preferences.
• To provide Service Notices to you about important changes to our website, services, User Agreement, Privacy Policy and Cookie Policy.
• To provide information about new or existing Products, Services or special offers from us or from other companies we believe will be of interest to you or otherwise to contact you.
• To improve BioCentury’s products and services.
• To monitor your compliance with the terms of the BioCentury User Agreement or other applicable BioCentury license agreements. For example, we may automatically collect IP address information from you when you visit our Web Site, and we may use this information to monitor your compliance with the restrictions in our User Agreement regarding sharing access to the Products and Services.
• To contact inactive or former users to determine the reasons for their inactivity or possible interest in returning as a customer.
• To respond to law enforcement requests and as required by applicable law.
• To comply with the law.
• As you may otherwise approve when you provide your consent at the time of collection.
  
  

BioCentury shares personal information with other companies or individuals outside of BioCentury only in the following limited circumstances:

• We have your consent for a specific purpose, such as to establish an account using a credit card. As described in “Information You Provide to Us” (above), some of the credit services we use to collect payments on our behalf have their own privacy policies which may allow them to use your personal information to send their marketing communications to you. If this applies to a credit card transaction, you will be so informed before you complete the transaction. If you do not wish to accept the credit service’s privacy policy, contact support@biocentury.com to complete your transaction and pay for the Product or Service you have ordered without using our outside credit service.
• You have given us your information to register for an event where we are an organizer in conjunction with a third-party event manager, in which case your personal information will be processed under a contract that contains provisions no less protective than those of this Privacy Policy.
• You have given us your information to request content or register to participate in an event we offer through or along with a partner or third party. Such third parties may have their own privacy policies, which may allow them to use your personal information to send their marketing communications to you. If this applies, you will be so informed before you complete the request/registration and be given the opportunity to terminate the transaction, in which case you will not be able to receive any of the related content or register for the event. In some cases, you may need to submit your personal information directly to our partner, in which case your privacy will be governed by the partner’s privacy policy, see “Your Disclosures to Third Parties” (below).
• We provide such information to our subsidiaries, affiliated companies or other trusted businesses or persons for the purpose of processing personal information on our behalf, in which case your personal information will be processed under a contract that contains provisions no less protective than those of this Privacy Policy.
• We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce the terms or conditions of the BioCentury User Agreement or other applicable BioCentury license agreement, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of BioCentury, its customers or the public as required or permitted by applicable law.
  
  

We do not sell or share your personal information with third parties without your consent, except as described in this Privacy Policy. We may share your personal information with our corporate parent, subsidiaries, and affiliates, for purposes consistent with this Privacy Policy.

We may sell, transfer or otherwise share some or all of our business or assets, including your personal information, in connection with a business transaction (or potential business transaction) such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution.

We may enter into strategic alliances or partnerships with third parties (“Strategic Partners”) for the purposes of jointly providing additional products or services. If you wish to obtain or use these products or services, you may be asked to provide personal information directly to our Strategic Partners to deliver the product and/or service. These parties may have their own privacy policies, which will govern their use of your personal information. Before proceeding, please read those privacy policies, including provisions, if any, allowing them to use your personal information to send their marketing communications to you. We are not responsible for the practices employed by websites linked to or from our own website, or the information or content contained therein.

If your access to BioCentury’s products or services is provided by your employer or another third party, your employer or that third party may provide us with limited amounts of personal information about you to enable your access to BioCentury’s products and services. In addition, your employer or the third party may require us to provide them with information about your access to the products or services, for example, to verify that you are using the products and services they have purchased on your behalf. In addition, we may be required to provide your employer or third party with personal information in order to enforce compliance with the BioCentury User Agreement or other applicable BioCentury license agreement.

From time to time, we may obtain names from third parties that may contain individuals’ personal information. Our use of such personal information is subject to the policies detailed in this Privacy Policy.

Privacy Technology Practices

We employ a number of administrative, technical, and physical safeguards designed to protect the personal information we collect. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Site. Any transmission of personal information is at your own risk. Any email that you may send to us may not be secure unless we advise you that security measures will be in place prior to your transmitting the information. For that reason, we ask that you do not send confidential information such as Social Security or credit card account numbers to us through an unsecured email.

Your Choices

BioCentury offers you the choices and means to limit our use and disclosure of your personally identifiable information, and control how we communicate with you. You may, at any time, select not to receive any BioCentury product emails, any BioCentury marketing emails or any BioCentury emails on behalf of third parties. You may also, at any time, request that: (a) BioCentury stop processing your personal data, (b) BioCentury remove any personal data about you from our systems to the extent required by the relevant data protection authority, and (c) BioCentury provide you with an export of the personal data we maintain about you.

BioCentury occasionally collaborates with third parties to provide you with content such as white papers, podcasts and webinars, as well as services, including the opportunity to participate in conferences and other events. To do so, we may share your personal information (limited to your name, email address, title, employer, physical address, and telephone numbers) with these third parties. We will notify you if your personal information will be shared with a third party whenever you register to attend or view our content. Please note that in these cases, you will not be able to access such content or register to participate in an event unless you agree to this Privacy Policy.

Please note, if you have consented to the privacy policy of a BioCentury vendor or partner who has the right to market to you, BioCentury cannot opt you out of marketing on behalf of that other vendor or partner.

California Civil Code Section 1798.83 permits users of our Site that are California residents to request certain information regarding our disclosure of the information you provide through the website to third parties for their direct marketing purposes. To make such a request, please contact us at the information provided below.

Residents of the European Union (EU) and the United Kingdom (UK)

If you are a resident of the European Economic Area, or the United Kingdom you have the following data protection rights you have certain rights provided to you by the GDPR and UK GDPR, respectively, including:

• The right to access, correct, update or request deletion of your personal information.
• The right to object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.
• The right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. Alternatively, you can indicate your marketing preferences for email, phone and postal marketing during registration or at any time by contacting us using the contact details provided below.
• The right, if we have collected and processed your personal information with your consent, to withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  
  

You may exercise these rights free of charge. Residents of the European Economic Area and the United Kingdom may submit a request to withdraw consent, delete their personal information or to access a copy of their personal information by clicking here. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

You also have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. A list of data protection authorities is available at: https://edpb.europa.eu/about-edpb/about-edpb/members_en.

Our legal basis for collecting and using the personal information described in this Privacy Policy will depend on the personal information concerned and the specific context in which we collect it.

As a general rule, we will only process your personal information to provide you with your requested products and services or where the processing is in our legitimate interests and not overridden by your data protection interests. Our legitimate interests include providing you with our products and services and communicating with you as necessary to provide you with our services, or to answer any of your inquiries. We may also process your personal information with your consent. In some cases, we may also have a legal obligation to collect personal information from you to comply with applicable law.

To contact us with respect to this Privacy Policy, including to make data request, please contact us at support@biocentury.com.